If you’re a pilot or another FAA medical certificate holder, a DOT violation starts two separate tracks: the DOT SAP return-to-duty process and the FAA’s review of your medical certificate.
Track 1: The DOT SAP process
Like every DOT safety-sensitive employee, you complete a SAP evaluation, the recommended education or treatment, a follow-up evaluation, a return-to-duty test and follow-up testing. This makes you eligible to return to safety-sensitive duty under DOT rules.
Track 2: FAA reporting and medical review
For employees holding an FAA medical certificate under 14 CFR Part 67, verified positive drug tests, alcohol violations and refusals are reported to the FAA within two working days. Pilot violations are also entered in the Pilot Records Database.
Completing the SAP process does not by itself restore your medical certificate. You may also need FAA medical clearance before you can use your certificate again. Many pilots work with an Aviation Medical Examiner, and some go through the FAA-recognized HIMS program.
How to keep both tracks moving
- Start your SAP evaluation promptly
- Tell your SAP you hold a medical certificate
- Talk with an Aviation Medical Examiner experienced with FAA substance-related cases
- Keep copies of your SAP reports, which you can request from your SAP
Other aviation employees
Flight attendants, mechanics, dispatchers and other covered aviation employees follow the SAP process. Refusals by holders of FAA pilot, mechanic and certain other certificates are also reported to the FAA.
Frequently asked questions
Does my SAP talk to the FAA?
The SAP’s reports go to your employer. Your medical review is a separate FAA process.
Can I fly while the FAA reviews my case?
You can’t perform safety-sensitive duties until the DOT return-to-duty process is complete, and you need a valid medical certificate to fly.
Can I do the SAP evaluation virtually?
Yes, when it meets DOT rules for secure, real-time video.
Start your SAP track today.
Your first inquiry is free. Virtual DOT SAP evaluations throughout New York State, plus New Jersey, Georgia and Massachusetts, often within 24–48 hours after intake and payment.
